Complete List of RTO Forms in India: Purpose & How to Download

Driving in India often requires visiting the Regional Transport Office (RTO) for various purposes – be it registration, license applications, ownership transfers, or compliance. All this activity translates to filling up the respective RTO forms issued by the Ministry of Road Transport and Highways (MoRTH).

Understanding these forms, their specific use, where and how you can obtain them, can save time and help avoid hassles. In this blog, we have for you a comprehensive list of all the RTO forms required in India, where and how they are used, and where you can download them.

What are RTO Forms and Why are They Important?

RTO forms are official documents mandated by the Indian government that facilitate different vehicle and driver-related services. They act as formal requests or declarations when interacting with the RTO. Without the correct form, your request may not even be considered.

These forms are standardized across India and include everything from license applications to vehicle transfers, renewals, or reporting a vehicle sale. Whether you’re buying a new car, selling an old scooter, or updating your driving license, there’s likely a designated form for it.

Most RTO forms are available for download on the Parivahan Sewa Portal or your respective state transport department website.

Where Can You Download RTO Forms?

Downloading RTO forms is easy. All you need is an internet connection and a basic understanding of which form you require. Follow these steps to download RTO forms easily:

• Visit the homepage of the official Parivahan Sewa Portal.
• Navigate to ‘Informational Services.’
• Under ‘Downloadable Forms’, select ‘All Forms’
• A new page will appear, displaying a list of all RTO forms available for download.

Alternatively, many state RTO websites host downloadable PDFs of specific forms, especially for region-specific services.

Commonly Used RTO Forms in India

Here is a list of the most commonly used RTO forms across India, along with their purposes:

Form 1 – Application-cum-Declaration as to Physical Fitness

This form is required when applying for a learner’s license. It certifies that the applicant is physically fit to drive.

Form 1A – Medical Certificate

Used for individuals over 40 years of age or those applying for a commercial license. This form must be certified by a registered medical practitioner.

Form 2 – Application for Learner’s License

This form is required to initiate the process of obtaining a learner’s license. It includes personal details and the type of vehicle you want to learn to drive.

Form 3 – Learner’s License

Once approved, this form serves as your actual learner’s license.

Form 4 – Application for Permanent Driving License

Submitted after holding a learner’s license for at least 30 days, this form is for getting your permanent license.

Form 5 – Driving Certificate Issued by Driving School

This form is filled in by a recognised driving school after you have completed training.

Forms Related to Vehicle Registration

Registering a new vehicle is one of the most common interactions with the RTO. Several forms cover the various facets of this process:

Form 20 – Application for Registration of a Motor Vehicle

This is the primary form used when registering a new motor vehicle. It must be submitted along with sale documents and insurance papers.

Form 21 – Sale Certificate

Issued by the vehicle dealer, this form certifies the sale of the vehicle.

Form 22 – Roadworthiness Certificate

It is issued by the manufacturer certifying that the vehicle is roadworthy.

Form 22A – Roadworthiness Certificate for Body-Built Vehicles

For vehicles built on chassis, the bodybuilder issues this certificate.

Ownership and Transfer-Related Forms

Whether you’re buying a second-hand vehicle or selling one, ownership-related forms are necessary for updating records with the RTO. These forms help ensure legal transfer and prevent future liabilities.

Form 29 – Notice of Transfer of Ownership

Used to notify the RTO that the vehicle has been sold to a new owner.

Form 30 – Application for Intimation and Transfer of Ownership

The new owner fills this to apply for legal transfer of ownership.

Form 31 – Application for Transfer of Ownership in case of Death

Used when the original owner is deceased.

Form 32 – Application for Transfer of Ownership in case of Auction

Applicable when a vehicle is purchased via a public auction.

License Renewal and Duplicate Requests

At times, you might need to renew or duplicate your existing documents. The following forms facilitate those processes:

Form 9 – Application for Renewal of Driving License

Submitted to renew your expiring driving license.

Form 7 – Application for a Smart Card Driving Licence

Used to issue or renew driving licences in smart card format.

Form LLD – Application for Duplicate License

Used when your licence is lost, stolen, or damaged.

Form 25 – Application for Renewal of Registration Certificate (RC)

Required to renew your vehicle’s registration after its initial 15-year validity.

Fitness, Permits, and Other Commercial Uses

Commercial vehicle owners or transport companies often require special permits and certifications. Here are some useful forms:

• Form 46 – Application for Grant of Authorization for Tourist Permit or National Permit
• Form 48 – Application for Renewal of National Permit
• Form 51 – Insurance Certificate Template
• Form 60 – Income Declaration for Non-Availability of PAN (useful in finance and permit applications)

These forms help in ensuring compliance with national transport norms and insurance obligations.

State-Specific Forms and Additional Notes

While most forms are centralized, some states like Maharashtra, Karnataka, and Delhi have their own additional forms or require supporting documents in specific formats. Always follow this:

• Always cross-check your requirements on your state’s official RTO website
• Look for latest circulars and form updates
• Visit your local RTO if you’re unsure

Tips for Filling and Submitting RTO Forms

Filling out RTO forms might seem tedious, but a few tips can make the process smoother:

• Read instructions carefully before filling.
• Use capital letters and black/blue ink where required.
• Ensure all attached documents are self-attested.
• Submit copies of ID proof, address proof, and photographs as mentioned.
• Some forms need to be submitted in duplicate or triplicate, always check.

Digital Alternatives to Physical RTO Forms

India’s digitization drive has led to platforms like Parivahan and mParivahan offering online alternatives to many physical forms. Services like these can now be initiated online, reducing the need to visit the RTO in person:

• Online DL renewal
• Application for RC transfer
• Duplicate license issue

Always check if the form you’re planning to submit has an online version available. It could save you time and effort.

Final Thoughts

Understanding the wide array of RTO forms is essential for every vehicle owner or driver in India. Whether you’re a first-time license applicant, a second-hand car buyer, or a commercial vehicle operator, these forms streamline your interactions with transport authorities.

Bookmark this guide and refer to it whenever you’re unsure which form you need. And remember, every process becomes easier when you start with the right paperwork.

FAQs on RTO Forms in India